RSVP cards, short for répondez s’il vous plaît in French which translates to “please respond” in English, are a crucial part of any event planning process. Whether it’s a wedding, a birthday party, or a corporate event, RSVP cards help hosts get an accurate headcount for their event. Knowing the number of guests attending an event is particularly important for planning seating arrangements, ordering catering, and determining the size of the venue required. However, drafting up RSVP cards can be challenging, especially if you’re unsure about what to write. In this article, we’ll guide you through the process of drafting an effective RSVP card.
What Is The Purpose Of A RSVP Card?
The purpose of an RSVP card is to ensure that hosts have an accurate headcount of the number of guests attending their event. This information is crucial for several reasons:
- It helps hosts know how much food or drinks to order
- It helps with planning for seating arrangements or table settings
- It helps to determine the size of the venue required
- It helps to plan for any special accommodations needed for guests such as handicapped access
- It also helps hosts to anticipate and plan for any contingencies that may arise
What To Include On An RSVP Card?
When designing an RSVP card, it’s important to keep things simple and straightforward. Here are the essential details to include on your RSVP card:
- The name of the host(s)
- The name of the event
- The date and time of the event
- The venue location
- The response deadline
- The requested response format (email, phone, or mail)
- The RSVP card should include response options with checkboxes or pre-filled response lines for guests to fill out. For example, include lines such as:
- Yes, I will be attending
- No, I will not be attending
- Include any additional information that guests may need such as dress code or whether guests can bring a plus one.
RSVP Card Wording Samples
The wording on your RSVP card should match the tone of your event. Here are some sample RSVP card wordings for different types of occasions:
Wedding RSVP Card Wording Sample
“Kindly reply by [insert date] for the wedding of [insert names] on [insert date]. We look forward to celebrating with you! Please indicate your entree choice below. (Insert entree choice options).”
General Event RSVP Card Wording Sample
“Please join us for [insert event name] on [insert date and time]. Please respond by [insert response date].[Insert pre-filled response lines such as Yes, I will attend or No, I cannot attend]. We look forward to seeing you!”
Corporate Event RSVP Card Wording Sample
“Please join us for an evening of [insert event theme] on [insert date and time]. Corporate Attire Required. Please RSVP by [insert response date].”
RSVP cards provide essential information to event hosts, and drafting them up is crucial to ensure a smooth and successful event. Simple and straightforward is key when designing RSVP cards, ensuring that guests understand the information and respond accordingly. Use the provided samples to guide you in crafting the perfect RSVP card for your next event.