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What is the duties of a wedding planner?

Wedding planning can be a daunting task, with so many details to consider and countless vendors to coordinate with. That’s where a wedding planner comes in handy. A wedding planner takes the stress out of the wedding planning process by managing all the details, from selecting vendors to coordinating schedules to designing the event. In this blog post, we’ll explore the specific duties of a wedding planner and how they help bring the couple’s vision to life.

Creates timelines and floor plans

One of the key duties of a wedding planner is creating detailed timelines and floor plans. This helps keep everyone on schedule and ensures that everything runs smoothly on the big day. The timeline should include everything from hair and makeup appointments for the bride and her bridesmaids to the timing of the ceremony and reception. Floor plans are crucial for ensuring that all vendors know where they should be setting up and that there’s enough space for every aspect of the wedding, from dancing to dining to the photo booth.

Helps determine and manage the budget

Another important duty of a wedding planner is helping determine and manage the budget. By working closely with the couple and their families, a wedding planner can help keep the wedding’s costs in check while still creating a beautiful event. A good wedding planner will help the couple prioritize their spending and make smart decisions about where to allocate their funds. They also keep track of deposits and payments, ensuring that everything is paid on time and in full.

Attends site tours and menu tastings

A wedding planner is the couple’s representative, attending site tours and menu tastings to make sure everything is up to the couple’s standards. During site tours, a wedding planner checks the venue for any logistical issues that may arise and makes a note of any necessary accommodations to ensure that the couple’s vision can be properly executed. At menu tastings, a wedding planner works with the catering team to come up with a menu that suits the couple’s needs and tastes.

Brainstorms style ideas and coordinates design details

From the invitations to the floral arrangements to the table settings, a wedding planner coordinates all aspects of the wedding’s design. They work with the couple to brainstorm ideas and bring their vision to life. A wedding planner has connections to a range of design vendors and can help the couple select the ones that best fit their style and budget. They also create mood boards and visual presentations to help the couple visualize the design plan and make tweaks as necessary.

Manages vendors

One of the most important duties of a wedding planner is managing the vendors. A wedding planner works with vendors to create a schedule for set-up and breakdown, ensuring that everything runs smoothly. They’re also responsible for confirming arrival times, addressing any logistical issues that arise, and staying in communication with vendors throughout the planning process. By providing this level of support, a wedding planner ensures that the couple’s wedding day is free of hiccups and complications.

Provides emotional support

With everything that goes into planning a wedding, it’s no wonder that couples often experience high levels of stress. A wedding planner not only takes care of the logistics but also provides emotional support to the couple. They’re there to answer questions, listen to concerns, and help alleviate any anxiety the couple may feel about the big day. A good wedding planner is the couple’s advocate, ensuring that their needs are met and their expectations are exceeded.


A wedding planner is an invaluable asset in today’s busy world. By taking care of all the details, from selecting vendors to coordinating schedules to designing the event, a wedding planner allows the couple to focus on what really matters: each other. With their expertise and experience, a wedding planner can help bring the couple’s vision to life and create a beautiful, stress-free wedding day.


What is the difference between a wedding coordinator and a wedding planner?

When it comes to planning your wedding, you may have come across the terms “wedding coordinator” and “wedding planner”. While both roles involve planning and executing your event, they have different responsibilities and duties.

A wedding planner is more of a decision maker and can assist you in creating a wedding day that is completely unique to you and your partner. They can help you to create a theme or feel for the day, design decor, set and manage your budget, book vendors, and help to actually plan the wedding day timeline from beginning to end. A wedding planner will be your go-to person throughout the entire planning process. They will help you to make decisions on everything and anything from venue to wedding favors. They will be the one who ensures everything runs smoothly on your big day. They have a stronger sense of creativity and will take on the responsibility of bringing all of your ideas to life.

On the other hand, a wedding coordinator is there to make sure the plans you made with your wedding planner are carried out properly. They will become involved more towards the end of the planning stage. They will be responsible for executing the details of your event based on the service plan put together by your wedding planner. They will tie up any loose ends and ensure everything is set up as per your wedding day agenda – they will make sure your wedding ceremony and reception run smoothly. They are there to handle last-minute emergencies, as well as manage the arrival and setup of vendors like photography, catering, and entertainment.

A wedding planner and coordinator are there to ensure the ins and outs of your big day run smoothly. Both are important in managing the details and carrying out the couple’s vision. A wedding planner does have a more comprehensive role and involvement in the whole planning process while a coordinator comes in after and is there just to ensure the plans which have already been made are executed seamlessly.

Do wedding planners send invites?

A wedding planner can play a crucial role in organizing a wedding ceremony. They are responsible for managing various details, including vendor selection, venue management, decoration, menu selection, and so on. Another critical aspect of a wedding ceremony is making invitations. Many people wonder whether wedding planners send invites or not.

The answer is that wedding planners can send invitations, but it is not a mandatory part of their job. Wedding planners usually work with clients to determine the type of wedding they want and then help them choose vendors for various services. They may also help in selecting invitation designs and wording, but it is entirely up to the couple or the family to decide how they want to send invitations.

However, some wedding planners do provide comprehensive services that involve sending out wedding invitations. They may work with invitation designers and printing companies to create invitations and send them directly to the guest list. The couples can choose to hire a wedding planner who provides these services or hire an invitation vendor separately.

While wedding planners do not necessarily send invitations, they can provide guidance in selecting invitation designs and helping to manage the invitation process. Whether or not to hire a wedding planner who does provide invitation services is a matter of personal preference and budget, and it is ultimately up to the couple or family.

Is a wedding planner and event planner the same thing?

While wedding planners and event planners share some similarities, they are not the same thing. A wedding is a once-in-a-lifetime milestone that requires meticulous planning, attention to detail, and special touches to make it unforgettable, while an event can be any kind of gathering, such as a business conference, birthday party, or charity fundraiser.

Firstly, a wedding planner is responsible for overseeing all aspects of a wedding, from the engagement party through the honeymoon. They work closely with the bride and groom to identify their vision and turn it into a reality. They handle tasks such as deciding on a venue, selecting vendors, coordinating the menu, and organizing the ceremony and reception. In addition, they also supervise the event to ensure that everything runs smoothly on the day.

On the other hand, an event planner is typically hired to manage any type of gathering, from corporate events to social events. They are responsible for making sure every detail is considered, from finding the perfect location to creating the right atmosphere. Event planners focus on the logistics of the event, such as budget management, staffing, catering, and entertainment.

While a wedding planner can execute any event, an event planner is not specialized in planning a wedding. The vision for a wedding is unique, and a wedding planner will take into account personal anecdotes, family traditions, and other details that may not come into play with typical events. A wedding planner must ensure that the wedding day, in many cases, the most important day of a couple’s lives, goes off without a hitch, while an event planner simply needs to create a memorable experience for attendees.

While there are overlaps between the roles of a wedding planner and event planner, they are not the same thing. A wedding planner is specialized in overseeing every aspect of a wedding, while an event planner deals with many different types of events. It’s essential to hire the right planner for the event, and not only can this help ensure it goes off without a hitch but also it can save a lot of stress and hassle in the planning process.