Skip to Content

What is the cheapest way to do a wedding seating chart?

When planning a wedding, creating a seating chart can often be a source of stress, especially for couples who are trying to stick to a budget. Thankfully, there are several inexpensive ways to create a seating chart that will help you organize your guests and ensure that everyone has a comfortable place to sit. Whether you’re having a small, intimate ceremony or a larger event, here are some of the cheapest ways to create your wedding seating chart.

Option 1: DIY Printables

One of the cheapest and easiest ways to create a wedding seating chart is to use a printable template that you can download and customize yourself. There are many websites that offer free or low-cost wedding printables, including seating charts, place cards, and table numbers. Once you have your printable template downloaded, you can use a program like Microsoft Word or Google Docs to add in your guest names and table assignments. Then all you have to do is print the chart out yourself, and you’re ready to go!

Option 2: Chalkboard or Whiteboard

Another inexpensive option for a seating chart is to use a chalkboard or a whiteboard. You can purchase a large chalkboard or whiteboard at your local craft store or online, then use chalk or a dry-erase marker to write out your seating chart. This option allows you to be creative with your display and can even double as a photo backdrop for your guests. Plus, you can easily erase and update the chart if there are any last-minute changes.

Option 3: Seating Chart Poster

For a more polished look, you can create a seating chart poster using a website like Canva or Vistaprint and printing it out at a local print shop. Simply choose a template or design that matches your wedding theme, add your guest names and table assignments, and then have it printed on a large poster board. You can even add a frame or use a foam board to make it stand out even more. This option is more expensive than some of the other DIY methods, but can still be done for under $50.

Option 4: Luggage Tags or Wine Corks

For a unique and budget-friendly option, consider using luggage tags or wine corks as your place cards. Simply write your guest’s name and table assignment on the tag or cork, and then hang it on a display board or place it on top of each place setting. This option is not only affordable, but it also adds a personal touch to your seating chart.

Option 5: Digital Seating Chart

Finally, for a completely paperless option, you can create a digital seating chart that guests can access on their smartphones. There are several wedding websites and apps, such as WeddingWire and AllSeated, that offer this option for free. Simply create your seating chart online, then share the link with your guests via email or social media. This option is not only cheap, but it’s also eco-friendly and convenient for guests who may need to refer to the chart during the reception.


Creating a wedding seating chart doesn’t have to break the bank. With a little creativity and ingenuity, you can create a beautiful and functional chart for under $50. By using one of these five options, you can stay within your budget while also ensuring that your guests have a comfortable seat at your wedding. Remember, the goal is to create a seating chart that is both practical and memorable for you and your guests.


What can I do instead of a seating chart?

When organizing a wedding reception, the seating arrangements can be one of the most stressful tasks. Though seating charts are often the go-to choice, there are other options that can be considered. Here are three alternatives to seating charts:

1. Escort Cards: Escort cards are individual cards that indicate the table number where the guest is seated. These cards can be displayed at the entrance of the reception area or on a separate table allocated for this purpose. Escort cards are a great choice if you have a long list of guests attending your wedding as they make it easier for your guests to find their seats.

2. Place Cards: Place cards show the name of the guest and the assigned seat at the table. They are placed on the tables, allowing guests to find their seats with ease. If a guest who has assigned seating is unable to attend the wedding reception, their place card can be left with the table’s empty seat.

3. Open Seating: Open seating is a popular choice for casual and informal receptions. In this situation, guests are given the freedom to choose their seats. This option works best for smaller weddings where guests are familiar with each other or large events where people are not seated together for the entire evening.

There are different options available for organizing guests’ seating arrangements during a wedding reception. Depending on your preference, the number of guests and the style of your wedding, seating arrangements can either be done through escort cards, place cards or open seating.

Is open seating at a wedding a good idea?

When it comes to planning a wedding, there are a lot of decisions that need to be made. One of the most significant decisions is whether or not to use open seating. Open seating is a seating arrangement where guests can choose their own seats at the wedding reception rather than being assigned to particular tables.

There are several advantages to choosing open seating for your wedding. One of the biggest advantages is that it saves time and effort in the wedding planning process. Without having to create a seating chart, place cards, or table numbers, you can focus on other aspects of your wedding planning. This can be beneficial if you’re short on time or if you simply don’t want to deal with the hassle of creating a seating arrangement.

Choosing open seating can also prevent guests from getting upset with you for placing them at a table where they don’t want to sit. Guests are often very particular about who they want to sit with, and seating them with people they don’t like or don’t know well can lead to awkward or uncomfortable situations. With open seating, guests have the freedom to choose who they sit with, and they won’t feel like they’ve been forced into an uncomfortable situation.

However, there are also some potential downsides to open seating. One of the biggest concerns is that guests may struggle to find a seat, particularly if the reception is crowded. This can lead to guests feeling frustrated or left out, which can put a damper on the festivities. You can mitigate this risk by ensuring that there are plenty of seats available, or by having a backup plan in place if there aren’t enough seats for everyone.

Another potential downside to open seating is that guests may feel overwhelmed by the number of options available to them. They may struggle to decide where to sit, particularly if they don’t know many people at the wedding. This can lead to guests feeling uncomfortable or isolated, which can detract from their overall experience.

Whether or not open seating is a good idea for your wedding depends on your personal preferences and the overall atmosphere you’re trying to create. While it can be a convenient option that saves time and effort, it can also lead to potential challenges that need to be considered. Regardless of which option you choose, the most important thing is to ensure that your guests feel welcomed and celebrated on your special day.

Does everyone need a seat at a wedding?

Traditionally, guests at a wedding are seated for the ceremony and reception. However, in recent years, there has been a trend towards a more casual and relaxed atmosphere, with couples choosing to forego assigned seating and opting for a more open and informal approach to their wedding day. So, the answer to the question of whether everyone needs a seat at a wedding is: it depends.

If you are planning a more traditional wedding, it is generally expected that guests will have assigned seating for both the ceremony and reception. This allows for easier organization of the event, ensures that everyone has a place to sit, and helps to prevent overcrowding. With assigned seating, you can also ensure that family members and close friends are seated together.

On the other hand, if you’re planning a more casual and laid-back celebration, you can certainly forego assigned seating. This can create a more relaxed and fun atmosphere, allowing guests to mingle freely and enjoy the day without worrying about being confined to a specific seat or table. This approach can also save you money on tables, chairs, linens, and centerpieces since you won’t have to worry about seating arrangements.

The decision of whether or not to have assigned seating at your wedding depends on your personal style, budget, and vision for your big day. If you want a more structured and traditional event, assigned seating is the way to go. However, if you’re looking for a more casual and relaxed atmosphere, ditching the assigned seating can be a fun and cost-effective option.