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What is considered a vendor at a wedding?

A wedding is likely to be one of the biggest and most important events of your life, so it’s important to make sure that everything is planned and executed to perfection. One way to do that is by finding the right vendors for your wedding. But what exactly is a wedding vendor?

Defining a Wedding Vendor

Simply put, a wedding vendor is any person or company that provides a product or service to help make your wedding day a success. This can include anything from the caterer who prepares your meal to the florist who provides the centerpieces for your reception. Typically, a vendor is paid for their services, but some wedding vendors may also provide free services as part of a package or promotion.

Types of Wedding Vendors

Wedding vendors can be divided into several different categories, each of which plays a vital role in making your wedding day special. Here are some of the most common types of wedding vendors:

  • Event planners/coordinators – These vendors help couples plan every aspect of their wedding, from start to finish. They can help with everything from selecting vendors to creating a timeline for the day.
  • Florists – Florists provide beautiful arrangements of flowers for the ceremony, reception, and wedding party. They can also provide other decorative items like centerpieces, arches, and boutonnieres.
  • Caterers – Caterers prepare and serve food for the wedding reception. They may provide a set menu or work with the couple to create a custom menu.
  • Photographers – Photographers capture the special moments of the wedding day, from getting ready to the last dance. They provide a range of services, from engagement photos to albums and prints.
  • Videographers – Videographers create a video of the wedding day, allowing you to relive the experience again and again. They may also provide highlights, trailers, and full-length videos.
  • Musicians/DJs – Musicians and DJs provide entertainment for the reception, playing music and keeping the party going throughout the night.
  • Hair and makeup artists – Hair and makeup artists help the wedding party look their best on the big day. They may provide services on-site or at a salon.
  • Rentals – Rental companies provide various items for the wedding, including tables, chairs, linens, and decor.
  • Transportation – Transportation vendors provide cars, limousines, or other vehicles to transport the wedding party and guests to and from the ceremony and reception.
  • Stationery – Stationery vendors create invitations, programs, menus, and other printed materials for the wedding.

How to Choose Your Wedding Vendors

Choosing the right wedding vendors can be a daunting task. With so many options available, it can be challenging to know where to start. Here are some tips to help you choose the right vendors for your wedding:

  • Do your research – Start by searching for vendors online and looking at their websites and reviews. Ask for recommendations from friends and family members who have recently gotten married.
  • Schedule consultations – Once you have a list of potential vendors, schedule consultations to meet with them in person. This will give you an opportunity to get to know them better and ask any questions you have.
  • Review their work – Look at samples of their work, whether it’s photos from previous weddings or samples of their floral arrangements or stationery.
  • Check availability – Make sure the vendor is available on your wedding date before making any commitments.
  • Discuss pricing – Be upfront about your budget and discuss pricing with each vendor. Ask about any additional fees that may be involved.
  • Read the contract carefully – Before signing on with a vendor, make sure you read and understand the contract. Make note of any cancellation policies or other important details.


A wedding vendor is anyone that you pay for products or services for your wedding. From catering to transportation and everything in between, wedding vendors play a vital role in making sure your wedding day is a success. Take the time to find the right vendors for your wedding, and you’ll be able to relax and enjoy your special day without any worries.


Does a photographer count as a vendor?

When it comes to weddings, vendors are typically referred to as the various service providers that are hired to make the day special, memorable and stress-free. Vendors include wedding planners, caterers, florists, DJs, officiants, and photographers. There is often some confusion, however, whether photographers count as vendors.

It is important to note that photographers play an important role in the entire wedding process. They help capture the loving moments shared between the bride, groom and their guests. This is why photographers are considered as service providers and categorized as vendors. They are responsible for providing a professional service that contributes to the success of the big day, and perform their duties in exchange for payment.

In addition, photographers are usually included in vendor lists provided by wedding planners. This is because they work hand-in-hand with the couple and their wedding planner to ensure that everything runs smoothly on the day of the wedding. They are there to capture all of the special moments throughout the day, from the preparation stage in the morning, the ceremony itself, and the reception in the evening.

It is also worth noting that just like any other vendor, photographers have their own rules and guidelines. They usually have their own set prices, terms and conditions, and policies. Some photographers require clients to sign a contract to ensure that all details are agreed upon in advance, both parties know what to expect, and there is no room for confusion or misunderstandings.

Photographers are indeed considered as vendors in the wedding industry. They are essential service providers who contribute greatly to the overall success of a wedding. As such, it is important that they are given due respect and recognition for their services, just like any other vendor involved in the wedding industry.

Do you include vendors in your guest count?

When planning an event or special occasion, it’s important to keep track of your guest list. One question that often arises in this situation is whether or not vendors should be included as part of the guest count. Vendors such as the photographer, videographer, DJ, band, etc. are not included as guests. However, they are considered when it comes to food. It’s important to remember that vendors will be spending hours upon hours with you during the event and they certainly expect to eat.

While vendors are not considered guests, it’s important to communicate with them about their expectations regarding food and drink. Some vendors may have specific dietary requirements or preferences, and it’s important to make accommodations for these requests. In addition, it’s a good idea to discuss the logistics of when and where vendors will receive their meals. Will they eat with the guests or in a separate location? Will they receive the same meal as the guests or something different?

When it comes to alcoholic beverages, the rules for vendors may be different. Some venues may have policies regarding who can consume alcohol on the premises, so it’s important to discuss these policies with your vendors before the event. Additionally, some vendors may choose not to consume alcohol while working, while others may not have a problem with it. Again, communication is key to ensure everyone is on the same page.

While vendors are not included as guests, they are certainly an important part of any event and need to be considered when it comes to food and drink. It’s important to communicate with them about their expectations and make accommodations for any dietary requirements or preferences. By doing so, you can ensure that everyone is happy and well-fed throughout the duration of the event.

Do vendors get fed at a wedding?

When planning a wedding, many couples often overlook the fact that vendors, such as photographers, DJs, and wedding coordinators, are present all day to make sure that everything runs smoothly. Wedding vendors are an essential part of the wedding day, and as such, they need to be fed.

The idea of feeding vendors at a wedding is often confusing for many couples, as they are unsure if they need to provide meals and how much they will need to spend. The truth is that most vendors expect to be fed, and in most cases, this is included in their contract. Depending on the contract, some vendors may even offer meals for free or at a discounted rate.

The most common way to provide meals for vendors is to include them in the headcount for the wedding reception. You can ask your caterer to add an extra table to your reception seating chart for vendors, which will allow them to sit and eat comfortably. Alternatively, you can create a separate vendor table where they can socialize and eat together.

Keep in mind that while most vendors expect to be fed, some may have dietary restrictions, which you need to take into account. It is good to inform your caterer about any dietary needs ahead of time, so they can make suitable arrangements.

It is important to note that catering for vendors is not required by law, and it is not the same as tipping. However, feeding vendors is considered good etiquette, and it shows that you appreciate their presence and hard work.

Vendors do expect to be fed at weddings, and providing meals is a courteous gesture that couples should consider. Before making arrangements, ensure that this is included in the vendor’s contract and communicate with your caterer to ensure that the meals meet the needs of your vendors.