When sending out invitations to any kind of event, including weddings, birthdays, or even business meetings, it is essential to receive a response from the guests so that you can plan accordingly and make the necessary arrangements. This is where RSVP comes in handy. RSVP (répondez s’il vous plaît) is French for “please respond”. It is a polite way of asking guests to confirm whether they will be attending your event or not.
In this comprehensive guide, we’ll dive into how to write RSVP on an invitation, what it means, and the different ways to word it.
What Does RSVP Mean?
The term RSVP is derived from the French phrase “répondez s’il vous plaît”, which means “please respond.” By including it on your invitation, you are essentially asking your guests to let you know if they will attend the event or not. This information is vital for planning seating, food, and drinks, as well as estimating the number of guests who will attend.
It’s important to note that not all invitations require an RSVP. For example, if you’re inviting people to an informal gathering or surprise party, an RSVP might not be necessary. However, for more formal events such as weddings, corporate events or charity galas, an RSVP is customary.
Ways to Write RSVP on an Invitation
1. RSVP Only
One of the most straightforward ways to include RSVP on an invitation is to write “RSVP Only”. This lets your guests know that you require a response from them to confirm their attendance.
2. RSVP by Date
Another option is to include a specific deadline for the RSVP. For example, you could write “Kindly RSVP by September 30th” or “RSVP by August 20th”. Don’t forget to leave enough time before the event for guests to respond so that you have enough time to finalize all the details.
3. Respond Requested
If you’re looking for a more personalized way to ask guests to RSVP, you can also include phrases such as “Please respond” or “Respond requested”. These phrases add a more formal touch to your invitation while still being polite.
4. Répondez s’il vous plaît
If you want to be fancy and formal, you can write “Répondez s’il vous plaît.” This phrase is French for “please reply” and includes the traditional RSVP acronym. This option works well for weddings, galas, or other formal events.
RSVP Examples
Here are some other ways to write RSVP on an invitation:
1. RSVP regrets only
This wording is often used for events such as business meetings or corporate events. It indicates that guests should only contact the host if they cannot attend the event.
2. RSVP regrets only by a specific date
Similar to the example above, this wording is usually used for more formal events and includes a specific deadline for guests to respond if they are not attending.
3. RSVP with regrets or acceptances
This wording is commonly used for weddings or other formal events. It allows guests to choose between indicating whether they will attend or not, or if they will respond with regrets.
Conclusion
Adding RSVP to an invitation is an effective way to get a definitive number of guests that will be attending your event. It is essential to include clear instructions on how to RSVP, as well as a clear deadline. By including the RSVP acronym on your invitation, you can add a formal touch or keep it simple with phrases like “Please respond” or “RSVP Only.” With this comprehensive guide on how to write RSVP on an invitation, you can ensure that your guests will understand what is expected of them and help you plan a successful event.
FAQ
What is the correct format for RSVP?
RSVP is a French phrase that stands for the term “Répondez s’il vous plaît” which means “please respond” in English. It’s a way of confirming whether a guest can attend an event or not. RSVP is essential because it helps the host to plan accurately and avoid unnecessary expenses. In this regard, knowing the proper format for RSVP is crucial as it can greatly affect the success of an event.
The format for RSVP typically consists of the following items:
1. RSVP Deadline Date: This is the date by which the guest is expected to respond to the invitation. It is important to set an RSVP deadline date to help the host determine the number of people who will attend the event.
2. Host Name: The name of the host is usually included on an invitation or RSVP card. This aids in clarifying and personalizing who is hosting the event, making it more personal and intimate.
3. Invitation Details: The invitation should be clear and concise, giving the guest all the necessary information they need to make a decision. This includes the name of the event, the date, time, location, dress code, and any other relevant details.
4. RSVP Contact Information: There should be clear, specific information about how to RSVP. The guest should be provided with an email address or phone number to respond to. It should be made easy for the guest to respond to the invitation.
5. RSVP Response Options: There are different response options when it comes to RSVP. The most common are “accept,” “decline,” or “maybe.” Providing these options allows the guest to easily indicate whether they are attending, not attending, or maybe attending.
6. Response Date: This is the date by which the guest is expected to respond to the invitation. It is usually set a few days before the event to give the host enough time to make necessary arrangements.
Rsvp format is crucial as it helps the host to organize and finalize the details of an event. It is essential to follow the right format when creating an RSVP to ensure that the guest can easily understand and respond to the invitation. Providing clear and concise information will make it easier for the guest to respond, which is key to having a successful event.
How to fill out RSVP card with M on line?
When receiving an RSVP card with the letter “M” on the line requesting your name, it can be confusing as to what exactly is supposed to be filled out. The “M” actually stands for the first letter of the guest’s title, such as Mr., Mrs., Ms. or Miss. It is important to include this title, as it is a formal way of addressing guests in formal events.
To correctly fill out the RSVP card, the guest should write their full name on the line following the “M”. If you are attending the event with another person, indicate their name as well, separate by “and”. For example, “Ms. Jane Smith and Mr. John Smith” would be the correct response for a couple attending the wedding.
It is essential to fill out the RSVP card clearly and legibly so that the hosts can accurately track the guest count. Additionally, if there are any specific dietary or accessibility requirements or any other special requests, it is wise to mention them in the designated space on the card or with a separate note.
Finally, it is important to return the RSVP card within the given timeline requested on the card. This allows the hosts to follow up with any missing responses before planning and finalizing the event details.
When filling out an RSVP card with an “M” on the line, include your title followed by your full name and that of any accompanying guest(s). Be clear and straightforward while indicating any dietary or accessibility requirements, and return the card within the requested timeline.
How do you indicate a plus one on RSVP?
When sending out event invitations, it’s important to be mindful of how many people will be attending. If you want your guests to bring a companion or a plus one, you must indicate it properly on the RSVP. There are different ways to indicate a plus one on an RSVP, but one of the most common ways is by adding “and guest” after the recipient’s name on the invitation. For example, instead of inviting only John Smith, you can address the recipient as “John Smith and guest.”
Another way of indicating a plus one is by not necessarily saying “Mr. Smith & Guest” but rather sending it to your guest and adding a note at the bottom of the card or on the back of the invitation. The note can say “You are invited to bring a guest” or “You are invited to bring a plus one.” This conveys that you are open to having the invitee bring a companion to the event.
It’s important to note that if you want your guests to bring a plus one, you should be prepared for it. Ensure you have enough space, seating arrangements, and food or drinks for the extra people. If you only have limited space or budget, it’s better to be specific about who is invited and refrain from including a “plus one” option.
Indicating a plus one on RSVP is a courteous way of inviting guests to bring a companion to your event. It can be done by adding “and guest” after the recipient’s name or by including a note at the bottom or on the back of the invitation. Just remember to be prepared for the extra guests and ensure that you have enough space and resources to accommodate them.
