When it comes to planning an event, there are certain things that require special attention, and one of them is the RSVP. The RSVP is the abbreviation of the French phrase “Respondez S’il Vous Plait” which translates to “Respond If You Please”.
No matter what kind of event you are hosting, it is important to get a headcount of attendees for a number of reasons, such as ensuring enough food and drinks are available, arranging the seating order, and selecting the appropriate venue according to the number of attendees. However, many people struggle with how to phrase an RSVP that is both polite and effective.
In this blog post, we will discuss how to phrase an RSVP in a way that makes guests feel welcome, and encourages them to respond in a timely manner.
Start with a Warm Greeting
The best way to make your guests feel welcomed and encouraged to respond to your RSVP is to start with a warm greeting. A greeting could be the host’s name followed by an introductory phrase like “We are excited to invite you to celebrate X with us”. This sets a friendly tone and immediately makes your guests feel special.
Be Clear and Concise
It is important to be clear and concise about the details of the event, such as the location, date, and time. In addition, provide guests with the RSVP deadline and how to RSVP (e.g. email, phone call, or text). The RSVP deadline should be set in a way that gives guests enough time to check their schedules, make arrangements and respond.
Make sure to include any necessary information, such as if guests should bring an additional guest, if the event is formal or casual dress, or if any gifts or donations are expected. By providing clear and concise information, guests will be better prepared and more likely to RSVP promptly.
Use Polite Language
When it comes to RSVP phrasing, it’s important to use polite and courteous language. Try using phrases like “We kindly request your response”, “Please let us know if you can attend”, or “We would be delighted if you could join us”. These phrases make the RSVP feel more personal and make guests feel welcomed.
Give Guests the Option to Decline
While it may be disappointing to receive a declined RSVP, it is important to give guests the option to respectfully decline. This helps to avoid any confusion regarding headcount and prevents guests from feeling pressured to attend if they are unable to. For example, you could use a phrasing like “We understand if you are unable to attend” or “Please let us know if you are unable to attend”.
Show Gratitude
Lastly, showing gratitude is an excellent way to make your guests feel appreciated for their response. Even if a guest is unable to attend, thank them for taking the time to respond. You can use phrases like “Thank you for letting us know”, “We appreciate your RSVP”, or “Thank you for your prompt response”. These phrases show your guests how much you value their response, and helps create a positive impression that guests will remember.
Conclusion
In conclusion, phrasing an RSVP doesn’t have to be complicated or stressful. A simple, straightforward, and polite RSVP can make the difference in making your guests feel welcome and encouraging them to respond. By using proper RSVP phrasing, you can set the tone for a successful event that generates excitement and anticipation among both guests and hosts.
FAQ
How do I tell guests to RSVP?
Telling guests to RSVP for an event seems like a simple task, yet it can often be forgotten or neglected during the planning process. Properly communicating with your guests is key to ensuring they will attend your event and provide you with an accurate headcount. In this case, RSVP allows hosts to know exactly how many people to expect, which can help them budget, prepare a seating arrangement and order the appropriate amount of food and beverages. Here are some tips on how to tell your guests to RSVP:
1. Clearly define the RSVP deadline: One of the best ways to remind guests to RSVP is by clearly defining the deadline. Make sure the deadline is visible on the invitations, save-the-dates, and the wedding website. It is best to set the deadline 2-3 weeks before the date of the event, so you have time to follow up with anyone who hasn’t responded.
2. Make sure the RSVP process is easy: Make sure the RSVP process is easy and convenient for your guests. You can provide multiple ways for your guests to RSVP, such as through a wedding website, email, or phone number. Provide clear instructions on how to RSVP and make sure the method you choose is user-friendly for everyone, including older relatives who may not be tech-savvy.
3. Add a personal touch: You can add a personal touch to your RSVP request by including a heartfelt message that makes your guests feel welcome. You might say something like “We can’t wait to celebrate our special day with you” or “We hope you can join us for this special occasion.”
4. Follow up with guests who have not RSVP’d: Don’t be afraid to follow up with guests who have not RSVP’d after the deadline has passed. You can send a friendly reminder email or make a phone call to politely ask if they will be attending the event. This will help you obtain an accurate headcount and ensure all guests feel welcome and included.
Asking for RSVPs may seem like a small detail, but it plays an essential role in organizing a successful event. Clear communication and easy to follow instructions can make all the difference in getting your invited guests to RSVP and ensuring your event goes smoothly.
What do you write when you RSVP?
When you receive an invitation that requires an RSVP (Répondez s’il vous plait), it is important to respond in a timely manner to confirm your attendance or non-attendance. RSVP invitations are typically used to help the host determine an accurate headcount for the event or to manage logistical details such as seating arrangements, food and beverage service, and event activities.
When RSVPing, it is important to be clear and concise in your response so that the host can easily understand your intentions. In your response, you should include your name and whether or not you will be attending the event. If the invitation allows for additional guests, you should also indicate if you will be bringing a guest or if you will be attending alone.
In some cases, the invitation may include specific instructions or requests for information. For example, the host may ask for meal preferences, dietary restrictions, or any accommodations that may be needed. Make sure to read the invitation carefully and respond to any specific requests.
When it comes to wording your response, it is best to be guided by the tone of the invitation. If the invitation has a formal tone, your response should mirror that formality. In contrast, if the invitation has a more casual tone, your response can be more relaxed.
It is always appreciated to express gratitude for the invitation in your RSVP response. This can be a simple statement conveying your excitement to attend the event and thanking the host for the invitation.
When responding to an RSVP invitation, you should include your name, indicate whether or not you will be attending the event, and any other information the host has requested. Be clear and concise in your response, and make sure to read the invitation carefully before crafting your reply. Most importantly, respond in a timely manner to ensure an accurate headcount for the event and to show respect to your host.
Is it correct to say please RSVP?
In terms of etiquette, it is not necessary to say “please RSVP” when sending out an invitation. This is because RSVP itself stands for répondez s’il vous plaît, which translates to “Please respond” in English. As such, the inclusion of the word “please” in conjunction with RSVP becomes redundant.
Furthermore, using the phrase “please RSVP” can come across as somewhat informal, which may not be the desired tone for the event or occasion. Instead, using more formal phrasing such as “Your reply is kindly requested” or “Kindly respond by [date]” can convey a more appropriate level of etiquette for formal events and occasions.
It is important to always consider the tone and wording of your invitations based on the type of occasion, the guests you are inviting, and the level of formality required. By adhering to proper invitation etiquette, you can show respect for your guests and ensure a successful and memorable event.
