When planning an event, timing is one of the most important factors to consider. Whether you are hosting a wedding, a birthday party, or a business function, sending out invitations that clearly communicate the timing of the event is essential. Yet, many people struggle with how to mention timing on an invitation. In this blog post, I will discuss the proper way to mention timing on an invitation, along with common mistakes to avoid.
The Proper Way to Mention Timing on an Invitation
When it comes to mentioning timing on an invitation, there is a specific format that is considered correct. The time should be written out in words, using phrases like “eleven o’clock in the morning”, “half after four o’clock in the afternoon”, and “seven o’clock in the evening”. This is because the rules of formal etiquette dictate that numbers should be written out in words on formal invitations.
It is important to note that you should never include “am” or “pm” when mentioning the time on an invitation. This is because it is assumed that the event is taking place in the time frame indicated (i.e., morning, afternoon, or evening). Additionally, time should never be capitalized on an invitation, regardless of whether it is written out in words or in numbers.
Common Mistakes to Avoid
While it is important to know the proper way to mention timing on an invitation, it is equally important to avoid common mistakes that can make your invitation look unprofessional.
One mistake to avoid is using abbreviations for the time. While it may seem quicker or easier to use abbreviations like “11am” or “7pm”, this is not considered appropriate for formal invitations. It is always best to use words to write out the time to ensure that your invitation looks polished and professional.
Another mistake to avoid is not being clear about the time zone. This is especially important if you are hosting an event that is taking place in a different time zone than where the invitation is being sent from. It is best to include the time zone as part of the time on the invitation to avoid any confusion. For example, you could write “eleven o’clock in the morning, Eastern Time,” or “seven o’clock in the evening, Pacific Time.”
Finally, it is important to ensure that the time on your invitation is accurate. Double-check the time and make sure that it is correct before sending out the invitation. This will ensure that your guests arrive at the correct time and avoid any confusion or delays.
Conclusion
Mentioning the timing on an invitation may seem like a small detail, but it can have a big impact on how your event is perceived. By using the proper format and avoiding common mistakes, you can ensure that your invitation looks polished and professional. So the next time you are sending out invitations, remember to write out the time in words, avoid using abbreviations, be clear about the time zone, and double-check for accuracy. Your guests will appreciate the attention to detail and your event will be off to a great start!
FAQ
What is the etiquette on wedding invite timing?
When planning a wedding, one of the most important details is ensuring that all guests receive their invitation with enough time to prepare and make arrangements to attend the big day. The timeline for sending out wedding invitations can vary depending on a few factors, including the wedding location, the number of guests attending, and the time of year the wedding is taking place. Understanding proper wedding invite timing etiquette can help ensure that all guests receive their invitations with ample notice and can make the necessary arrangements to attend.
Traditionally, save-the-date cards are sent out as early as a year from your wedding date. These cards are particularly useful for destination weddings or weddings that are taking place during peak travel seasons, such as summer or around the holidays. A save-the-date card should include the couple’s names, the wedding date, and the city and state or country where the wedding will take place. Guests do not need to send a response to save-the-date cards, but it can allow them to start planning for the trip in advance.
Once the wedding invitations are designed and ready to be sent out, it is generally appropriate to send them to guests six to eight weeks before the wedding. This timing allows guests enough time to RSVP and make travel arrangements if necessary, without being so far in advance that they may forget about the event. Wedding invitations should include the same details as the save-the-date cards, such as the couple’s names, the wedding date, and the location. Additional information, such as the attire, any special requests, and the reception location, should also be included in the invitation.
If the wedding is a destination wedding, invitations should be sent out no later than three months in advance of the wedding day. This timing allows guests who may need to take an extended amount of time off work or make more extensive travel arrangements enough time to plan and book their trip. It is also essential for couples to include detailed information about travel and accommodation options for out-of-town guests to ensure that they can make the necessary arrangements successfully.
Proper wedding invite timing etiquette involves sending out save-the-date cards as early as a year in advance for destination weddings or during peak travel seasons. Wedding invitations should be sent out six to eight weeks before the wedding day and include all necessary information pieces. For destination weddings, invitations should be sent out no later than three months in advance to give guests adequate time to plan and prepare for the event. By following these guidelines, couples can ensure that all guests have the necessary information to plan and attend their special day.
