Skip to Content

How do you calculate drinks per person for a wedding?

Planning a wedding can be a daunting task, from choosing the perfect dress to selecting the menu. One of the most crucial aspects of planning a successful wedding is making sure your guests are well-fed and properly hydrated. Since alcohol is a common staple at many weddings, it’s essential to know how much to buy and how many drinks to serve per guest. In this blog post, we’ll go over some essential tips on how you can calculate drinks per person for your wedding.

Factors to Consider

Before you can begin to calculate drinks per person for your wedding, there are several essential factors you must consider. These factors will help you determine how much alcohol you’ll need to buy and how many drinks each guest will get. Here are a few things to consider:

1. The number of guests attending the wedding

The first factor you’ll need to consider is the number of guests attending your wedding. You’ll need to have a clear idea of how many guests are attending, so you can purchase enough drinks to accommodate everyone.

2. The duration of the wedding reception

The duration of your wedding reception is also a crucial factor to consider when calculating drinks per person. As a general rule of thumb, plan for at least one drink per person per hour. So, for a six-hour wedding reception with 100 guests, you’ll need roughly 600 drinks.

3. The time of day

The time of day can also play a significant role in how much alcohol you’ll need to serve per guest. For example, if you’re having a morning or early afternoon wedding, guests may opt for mimosas or other daytime cocktails. However, if your wedding reception is in the evening, guests may prefer beer, wine, or harder alcoholic beverages.

4. The location of the wedding reception

The location of your wedding reception may also impact how much alcohol you’ll need to serve. For example, if you’re having an outdoor wedding reception during the summer months, guests may prefer lighter, more refreshing drinks such as lemonade or cocktails made with fresh fruits.

Calculating Drinks Per Person

Now that you’ve considered all the necessary factors, it’s time to calculate the number of drinks per person for your wedding. The following equation can help you determine the number of drinks you’ll need for your wedding:

(Number of guests) x (duration of wedding reception) x (drinks per hour per guest) = Total number of drinks needed

For example, if you’re having a six-hour wedding reception with 100 guests and plan on serving one drink per person per hour, your calculation would look like this:

(100 guests) x (6 hours) x (1 drink per hour per guest) = 600 drinks needed

It’s always a good idea to add a few extra drinks to your calculation, just in case you have guests who consume more than the average number of drinks.

Choosing the Right Drinks

Now that you know how many drinks to serve per guest, it’s time to decide what types of drinks to serve. One of the most important factors to consider when choosing wedding beverages is your guests’ preferences. You may want to offer a variety of drinks, such as beer, wine, and liquor, to cater to different tastes. Consider adding non-alcoholic options for guests who don’t drink, such as fruit punch, sparkling water, or lemonade.

In Conclusion

Calculating drinks per person for your wedding can be a simple process if you take the necessary factors into account. Remember, plan for at least one drink per person per hour and consider the number of guests, the length of the wedding reception, the time of day, and the location. By following these essential tips, you’ll be able to ensure that your guests are well-fed, properly hydrated, and can celebrate your joyous occasion in style.


How many appetizers for 100 guests cocktail hour?

When it comes to planning a cocktail hour for a group of 100 guests, one important aspect to consider is the number of appetizers needed to keep everyone satisfied. The number of appetizers you’ll need depends on several factors, including the duration of the cocktail hour, the types of appetizers you’ll be serving, and the appetites of your guests.

As a general rule, it’s a good idea to plan for about six appetizer portions per guest. This means that for a party of 100 guests, you should aim to provide around 600 appetizer portions in total.

To ensure you have a good variety of appetizers to keep everyone happy, consider serving a mix of hot and cold options, as well as vegetarian and meat-based choices. Some popular appetizers that are sure to be a hit include mini quiches, bruschetta, shrimp cocktail, meatballs, spring rolls, mini pizzas, and cheese and charcuterie platters.

Another factor to consider when planning your appetizers is how they will be served. To keep things organized and ensure that everyone gets a chance to try every appetizer, you may want to consider setting up multiple stations throughout the venue. This will help to prevent long lines and ensure that the appetizers stay fresh throughout the duration of the cocktail hour.

The number of appetizers you’ll need for a party of 100 guests will depend on a variety of factors. By planning ahead and considering the needs and appetites of your guests, you can be sure to provide a well-rounded selection of appetizers that everyone will enjoy.

How many bottles of water do I need for a party of 100?

Calculating the amount of water needed for a party of 100 people can be tricky. A good place to start is to take into account individual water consumption. Typically a person needs at least 8 cups of water per day, which is equivalent to 2 liters. For a 4-hour party, this equates to about half a liter of water per person.

Considering this, for a party with 100 guests, you would need approximately 50 liters of water. In terms of actual bottles of water, this would be around 20 bottles, accounting for the standard water bottle size of 2.5 liters.

However, it’s important to consider other factors that can increase a guest’s water consumption such as hot weather or physical activity. For example, if your party is taking place outdoors in the middle of summer, it may be wise to consider increasing the amount of water you provide. In this case, you might want to consider adding an extra 5 to 10 liters of water to your initial estimate.

It is always better to have more water than not enough, as guests will appreciate having access to water throughout the party. In addition, make sure to provide alternative hydration options like juice or soda for those who may not prefer water. By keeping these factors in mind, you can ensure that your party has plenty of water for all guests throughout the event.