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Do vendors eat with guests at wedding?

When it comes to planning a wedding, there are a lot of details to consider. One of those details is the question of whether or not vendors should be included in the meal plan. More specifically, many couples wonder if vendors should eat with the guests during the reception. There are a few different factors to consider when making this decision, so let’s take a closer look.

The Vendor Meal

First of all, it’s important to understand what the vendor meal is. Essentially, the vendor meal is a separate meal that is provided to the vendors who are working at the wedding. This meal is usually provided by the couple or their catering team and typically consists of a smaller selection of menu items than what is offered to the guests. This meal is a way to show appreciation to the vendors for their hard work and to make sure they are adequately fed during the event.

Why Vendors May Not Want to Eat with Guests

While it may seem like a good idea to include vendors in the guest meal plan, there are actually a few reasons why vendors may prefer to have their own meal. One reason is timing. Vendors are often working during mealtime and may not be able to sit down and eat at the same time as the guests. Having a separate meal for vendors ensures that they are able to eat at a time that works best for them.

Another reason vendors may prefer a separate meal is that it allows them to take a break and recharge. Weddings can be long days, especially for vendors who are working multiple hours. Having a separate meal gives them a chance to sit down and rest for a bit, which can help them perform better throughout the rest of the event.

Why Some Vendors May Want to Eat with Guests

On the other hand, there are some vendors who may prefer to eat with the guests. One reason for this is that it allows them to be more involved and social with the guests. If a vendor is working at the reception for several hours, they may find it isolating to have to eat alone. Eating with the guests gives them a chance to interact with other people and feel more connected to the event.

Another reason vendors may want to eat with the guests is that it allows them to sample the food that is being served. This can be especially important for vendors like photographers or videographers, who may need to take photos or videos of the food for their portfolio. However, it’s still important to remember that vendors are there to work, not to just enjoy a free meal.

Considerations When Making the Decision

So, should vendors eat with guests at the wedding? Ultimately, the decision will depend on a few different factors. Here are a few considerations to keep in mind:

– Timing: Consider the timing of the wedding and whether or not it would be feasible for vendors to eat with guests. If the wedding is running behind schedule or if there are a lot of events happening during mealtime, it may be more practical to have a separate meal for vendors.

– Vendors’ preferences: It’s important to ask vendors what they prefer when it comes to mealtime. Some vendors may be happy to eat with guests, while others may prefer a separate meal.

– Budget: Providing a separate meal for vendors will add an additional cost to the wedding budget. Couples will need to decide if this extra expense is worth it to them.

– Vendor contracts: Some vendor contracts may outline whether or not they expect to be included in the meal plan. It’s important to review vendor contracts and ensure that everyone is on the same page about mealtime expectations.


In conclusion, the decision of whether or not vendors should eat with guests at the wedding will depend on a few different factors. While some vendors may prefer to have a separate meal, others may enjoy the social aspect of eating with guests. Couples should consider timing, preferences, budget, and vendor contracts when making this decision. Ultimately, the most important thing is to make sure that vendors are well-fed and able to perform their jobs to the best of their abilities.


Do you include vendors in your guest count?

When planning a wedding or any event, the guest count is an important aspect to consider. It helps determine the size of the venue, the amount of food and beverages needed, seating arrangements, and overall budget. One common question that arises is whether or not vendors are included in the guest count.

To answer this question, vendors such as the photographer, videographer, DJ, band, etc. are not included as guests. The reason being is that these vendors are there to work and provide a service. They are not attending the event as guests but rather professionals that have been hired to capture the memorable moments and entertain the guests.

However, it is important to note that vendors are considered when it comes to food. They will be spending hours upon hours with you and they certainly expect to eat. Therefore, it is important to include them in the headcount for the catering. Some caterers may offer a vendor meal option which is typically less expensive than the regular meal option for guests.

It is also important to communicate with your vendors ahead of time to ensure that they are aware of the food situation. Some vendors may have dietary restrictions or preferences that need to be accommodated. It is always a good idea to touch base with them well before the event to avoid any last-minute issues.

It is important to keep in mind that vendors do not count towards the guest count but they do need to be considered when it comes to food. Good communication with your vendors will help ensure that they are aware of any food arrangements and that everyone is fed and happy.

Do you feed people at wedding reception?

Wedding receptions are special events that are celebrated with friends and family. It is a time to come together and celebrate the love between the happy couple. One of the most important aspects of a wedding reception is the food. The question of whether to feed people at a wedding reception is a good one, and the answer is a resounding yes.

It is essential to provide food at a wedding reception, especially if the event is being held around mealtime. When guests attend a wedding reception, they generally expect to have a good meal. It is your responsibility as the host to provide food for your guests. If you fail to feed your guests adequately, they may become hungry and leave early, or worse, they may complain, which can be embarrassing for you.

There are different types of wedding receptions, and the type of reception you are planning will determine the type of food you should serve. If you are planning an afternoon reception, you can serve light hors d’oeuvres such as finger foods, sandwiches, salads, and beverages such as tea, coffee, or soft drinks. If you are planning an evening reception, you can serve a full meal such as a buffet or sit-down dinner.

One of the things you could consider when planning the food for your wedding reception is the dietary needs of your guests. Do any of your guests have specific dietary requirements, such as being vegetarian, vegan, or gluten-free? Make sure you address these dietary needs and provide food that everyone can eat.

It is essential to feed your guests at a wedding reception. Not only is it important to provide food, but it is also essential to provide your guests with a good meal that they will enjoy. Remember, failing to feed your guests can lead to unhappy guests, early departures, and complaints. So, be sure to plan your menu carefully, taking into consideration the needs of your guests and ensuring that everyone has a good time.

Do you feed all vendors at a wedding?

When planning a wedding, it’s important to think about every little detail to ensure everything runs smoothly on the big day. One important factor to consider is whether or not to feed the vendors who will be working with you throughout the day.

In general, any vendor who will be with you all or most of the day should be included in your meal count. This includes but isn’t limited to your photographer, videographer, wedding planner, venue manager, photo booth attendant, and DJ or band. This is important for a few reasons.

Firstly, it’s a common courtesy to provide food for someone who is working for an extended period of time. Many vendors will be working long hours and may not have the opportunity to leave the premises to grab a meal. Providing them with a meal not only shows your appreciation for their hard work, but also ensures they are energized and able to continue working at their best throughout the day.

Secondly, some vendors may actually require a meal as part of their contract. For example, a photographer or videographer may request a meal as they will not be able to leave the premises during meal times. In some cases, this may be included in the initial package price you agreed upon, so it’s important to check the fine print and ensure you’re meeting all contract requirements.

Finally, it’s also worth considering that some vendors may simply perform better if they are well-fed. For example, a DJ or band who has been working for several hours may become fatigued or irritable if they are hungry. By providing them with a meal, you can help them maintain their energy levels and ensure they are able to continue providing top-notch entertainment for your guests.

While it may seem like an added expense to feed all of your vendors, it is an important consideration that can have a big impact on the success of your wedding day. Be sure to discuss meal requirements with your vendors in advance and consider including their meals in your overall catering budget. Your vendors will appreciate it, and you’ll be able to enjoy a stress-free wedding day knowing that everyone is well-fed and ready to go.