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What is an escort table at a wedding?

If you’ve recently gotten engaged and started planning your wedding, you’ve probably heard of the term “escort table.” An escort table, also known as a seating chart table, is where guests are directed to find their table for the wedding reception. It’s a common practice for larger weddings, as it helps with the organization of the seating process. In this post, we’ll dive into all the details about the escort table, from its purpose to how to create one.

The Purpose of an Escort Table

The main purpose of an escort table is to help guests find their table for the reception. It’s especially important for larger weddings where there may be several tables spread across the room, making it more difficult for guests to find their assigned seat. By having a designated area for guests to check in and find their table, it streamlines the seating process and ensures everyone is seated appropriately.

Additionally, creating an escort table allows for more personalized touches to be added to the wedding. Many couples choose to have their escort table include the wedding favors, a guest book, or other special touches that tie into the overall theme or aesthetic of the wedding. It’s a great way to welcome guests and set the tone for the rest of the wedding festivities.

How to Create an Escort Table

Creating an escort table may seem like a daunting task, but it’s actually quite simple. Here are the steps to follow:

Step 1: Decide on the seating chart. Before you can create an escort table, you need to have a seating chart in place. This can be done on paper or using a digital platform like Table Planner or WeddingWire.

Step 2: Choose the location. The location of the escort table should be near the entrance to the reception area, so guests can easily find it. It should also be in a visible area, so guests can see where they need to go.

Step 3: Gather supplies. You’ll need a few supplies to create the escort table, including a table, tablecloth, and any additional decorations you want to add.

Step 4: Create the display. There are many ways to create an escort display. You can use a traditional seating chart on a board with the guest names and table numbers, or you can get creative with a unique display that matches your wedding style. Some popular options include using picture frames with each guests’ name and table number, a DIY escort card display using twine and clothespins, or creating a themed display using a custom piece of signage.

Step 5: Add any additional touches. Once you have the basic display set up, you can add any additional touches to the escort table, such as candles, flowers, or a special display for the wedding favors or guest book.

Tips for Creating an Escort Table

While creating an escort table is relatively straightforward, here are a few tips to keep in mind:

Tip 1: Make it visible. As mentioned, the location of the escort table is crucial. Make sure it’s in a high-traffic area and that it’s clearly marked so guests can find it easily.

Tip 2: Keep it organized. The seating chart display should be organized in a logical way, so guests can find their name and table number quickly.

Tip 3: Be creative. The escort table is an excellent opportunity to show off your creativity and personal style. Don’t be afraid to get creative with the display and add unique touches that tie into the wedding theme.

Tip 4: Consider your guests’ needs. If you have guests with special needs, such as mobility issues or vision problems, make sure the escort table is easily accessible and that the display is easy to read.


In summary, an escort table is an essential element of a larger wedding. It serves as a designated area for guests to find their table for the reception and allows for more personalized touches to be added to the wedding. By following the steps outlined above and keeping a few tips in mind, you can create a beautiful and functional escort table that will enhance your wedding day.


What is the difference between an escort card and a seating chart?

When it comes to planning a wedding or any large event that requires assigned seating, there are two common ways to let your guests know where they will be sitting – escort cards vs. a seating chart. Both options have their pros and cons, and ultimately, the decision between the two can come down to personal preference or what best suits the event you are hosting.

Starting with a seating chart, it is usually a large display poster or board, typically located near the entrance or just outside the reception area, which lists all of the guests and their table numbers. It is essentially a big map of the room with tables labeled on the chart. Seating charts have become increasingly popular over the years as they provide a quick and easy way for guests to find their table and avoid any confusion. The biggest advantage of a seating chart is that it is easier to locate and read, and it requires less space than an escort card display. It can also be an excellent option for larger events, as it’s easier for guests to get an overview of who is attending and what table they are assigned.

On the other hand, an escort card is typically a smaller, individual card given to each guest as they arrive at the reception, which tells them the table they are assigned to. Escort cards are often set up on a display table, alphabetically and marked with the table number for each guest’s seat. While escort cards may require more space and sometimes manpower to set up, they can also be a great option for those who want to personalize the experience for their guests. You can choose to customize each card with unique designs and even add a special touch like a small favor or decoration to make it more memorable.

While both the options serve the same purpose, i.e., to assign guests to a particular table, the difference comes down to personal preference. Seating charts are easier to read and require less setup time, but they are also more generic and lack the personalized touch that an escort card can provide. An escort card can make a guest feel more special as they have a tangible card with their name on it that they can keep as a memento. whatever option you choose, both escort cards and seating charts can be functional, beautiful, and can help ensure a more organized and seamless flow for your event.

Are escort cards per person or per couple?

When planning a wedding or any formal event that requires assigned seating, it is important to determine how many escort or place cards you will need. One common question that arises when creating these cards is whether they should be assigned per person or per couple. The answer to this question depends on several factors and personal preferences.

Traditionally, each guest at an event is assigned a place card, which would indicate their designated seat at the table. In this case, the escort card serves its purpose as an extension of the invitation, indicating where each individual should sit or which table they should be seated at. This option works best for events such as a corporate dinner, where attendees are likely to be strangers. Every guest will have their own place, and the escort cards are specific to each person.

However, in more casual events such as a wedding reception, many guests are often accompanied by a partner or come as a family. In such cases, it may make more sense to assign the table seating based on groups rather than individuals. In this case, one escort card per couple or family may be appropriate to indicate the table number that they are assigned to. This approach can save time and reduce waste, as fewer escort cards will need to be created.

Of course, this decision depends on the personal preferences of the hosts, the level of formality of the event, and the logistics of the seating arrangement. It is crucial to consider the dynamics of the guest list and what is feasible within the venue’s layout. One excellent compromise is to assign one escort card per couple, but allow for additional individual place cards at the table, which can help guests know where to sit.

While each guest at an event should have a place card, whether escort cards should be provided per person or per couple/family depends on the type of event, guest dynamics, and personal preference. It is always important to plan accordingly for your guests to make them feel welcome and comfortable, whether that means assigning specific seats to individuals or allowing for some flexibility in the seating arrangements.

Do you need both a seating chart and place cards?

When it comes to wedding planning, there are many details to consider to ensure a seamless and enjoyable event for all guests. One of the most important decisions that need to be made is how to arrange seating for each table. There are different approaches to consider, but the two main options typically are using either a seating chart or place cards. However, the question that arises often is whether you need both or not.

The short answer to this question is no; you do not need to have both a seating chart and place cards. One should be sufficient to ensure that guests know where to sit at the reception. That being said, some couples still choose to have both for individual reasons. Let’s look at the pros and cons of each option.

Starting with seating charts, one major advantage is that it provides a clear overview of the reception layout and your guests’ seat assignments. It is easier to make adjustments to the seating arrangements since it is all in one place, making it less complicated to reshuffle guests around if necessary. Additionally, seating charts can help guests easily locate their tables without needing to wander around or ask others.

On the other hand, a downside to seating charts is that guests’ names may not be immediately visible or recognizable to all of them. It can also cause traffic flow problems if guests are wedged in one place upon entry while trying to get to the seating chart. As a result, some couples may opt to offer escort cards or place cards to make the process smoother.

Using place cards is beneficial because they can be more personal and add an elegant touch to the reception. It can also add to the detail-oriented aspect of wedding planning, making guests feel special and unique. Guests will, therefore, have no confusion in identifying their seats, which might help alleviate some of the legwork for the wedding party.

The potential disadvantage of place cards is that it can be more time-consuming to put together since they involve preparing individual cards for all the guests. Plus, if there are any changes to last-minute drops or adds, the cards must be changed or replaced, causing extra work for the host.

Although both options serve the same purpose, which is to show guests where to sit, it is not necessary to have both a seating chart and place cards. This is a decision that every couple should make based on their preferences and needs, considering the pros and cons of each option. the approach chosen will depend on the couple’s style and preference, which should be given the utmost priority in the execution of their perfect wedding.