When you receive an invitation, it is important to respond promptly to let the host know if you will be able to attend the event or not. This response is known as RSVP, an abbreviation for “répondez s’il vous plaît” which is French for “please respond”. An RSVP message shows that you appreciate the invitation and that you respect the host’s efforts in organizing the event. In this blog post, we will explore RSVP etiquette and what to say in a response.
Why is RSVP important?
RSVP is essential for the planning of the event. If the host is not aware of how many guests to expect, this can result in a nightmare for them. They cannot cater or plan appropriate seating arrangements if they do not know who is confirmed to attend. Additionally, it is considered rude not to RSVP as you leave the host unsure if you will attend or not.
How to RSVP?
When responding to an invitation, it is essential to follow proper RSVP etiquette. A good RSVP message should be straightforward, concise, and polite. It should let the host know as early as possible if you will or won’t be attending the event. There are different ways to RSVP, and it depends on the method the host used. Below are some examples of how to RSVP:
RSVP by mail:
If the invitation was sent by mail, it is appropriate to respond by mail as well. You should use the same tone and style as the invitation when writing your response.
Example: Mr. and Mrs. Smith, Thank you for the invitation to your daughter’s wedding on [date]. We will be honored to attend this beautiful occasion. Sincerely, John Doe.
RSVP by phone:
If the invitation includes a phone number to RSVP, you can call to respond to the invitation. You should be polite and brief and not take too much of the host’s time.
Example: Hi, this is John Doe. I received your invitation to the party on [date], and I wanted you to know that I will be attending. Thank you for inviting me!
RSVP by email:
Email RSVP has become a popular method as it is convenient. When responding by email, ensure that you use a professional tone and avoid using informal language.
Example: Dear Mr. and Mrs. Smith, Thank you for inviting me to your daughter’s wedding on [date]. I will be attending and looking forward to celebrating with you all. Best regards, John Doe.
Elements of a good RSVP response:
When crafting an RSVP message, certain elements can make your response appropriate and appreciated. Below are some of the essential elements of a good RSVP response:
1. Respond in a timely manner:
It is crucial to reply as soon as possible to enable the host enough time to plan and prepare for the event.
2. Address the host by name:
Use respect and address the host by their name or title, depending on how well you know them. In formal instances, use their full name and title.
3. Confirm attendance:
State whether you will or won’t be attending the event and indicate how many people will be accompanying you.
4. Thank the host:
Show gratitude to the host for the invitation and for putting in effort to organize the event.
RSVP Dos and Don’ts
Dos:
- Do reply as soon as possible;
- Do be polite and respectful;
- Do follow the instructions given on the invitation;
- Do provide the necessary information, such as the number of guests attending with you;
- Do notify the host immediately if your plans change.
Don’ts:
- Don’t ignore the invitation;
- Don’t use informal language;
- Don’t bring uninvited guests;
- Don’t wait until the last minute to respond;
- Don’t forget to thank the host for the invitation.
Conclusion
In conclusion, RSVP etiquette is vital for successful event planning and to show respect to the host. A good RSVP response should be timely, concise, and polite. Remember to follow RSVP dos and don’ts to ensure that you provide an appropriate response that the host will appreciate.
FAQ
What is the proper RSVP reply wording?
RSVP stands for “Répondez s’il vous plaît,” a French phrase that translates to “please respond” in English. When you receive an invitation that requests your RSVP, you must reply to let the host know whether or not you’ll attend. RSVPs help hosts plan the event, including how much food and drink to serve, and how much space they’ll need.
When responding, it’s essential to use proper wording to avoid confusion and misunderstandings. If you receive an RSVP card, follow the instructions on it. Some RSVP cards have a response postcard for you to mail back, while others have an online form to fill out. If the invitation does not come with an RSVP card, use a blank card to write your response and mail it back to the host.
For formal events such as weddings, it’s customary to use a more formal RSVP reply wording. For example, you can use a traditional phrase such as “The favour of a response is requested by…” to indicate that you’re replying to their invitation. However, for less-formal events, you can keep it casual and simple. Use phrases such as “Kindly reply by” or “Please RSVP by” followed by the date requested.
When replying, make sure to include the requested information, such as your name and the number of guests attending. You also want to ensure you respond by the deadline requested, as this helps the host plan accordingly. It’s also polite to thank the host for inviting you and to express excitement about attending.
Proper RSVP reply wording is essential to avoid confusion and ensure a successful event. Always follow the instructions provided on the invitation, use the appropriate tone for the event, respond by the requested date, include the necessary information, and express gratitude for the invitation. By doing so, you’ll help the host plan and prepare for a memorable event.
How do you respond to an event invitation?
When responding to an event invitation, it’s important to remember that your response should be timely, clear, and courteous. It’s always best to respond as soon as possible once you receive an invite, especially if the invitation is sent in advance. You can respond to an invitation in person, over the phone, via email or text message.
Your response should be direct and concise, making it clear whether you will attend the event or not. It’s important to specify who is coming, if it’s a family event, so the host can have a proper headcount. For example, “My husband, my two kids, and I will be attending your party.” This will help the host plan accordingly for food and seating arrangements.
When responding, always be courteous and appreciative towards the host for inviting you. A simple “Thank you for the invite” or “It’s really kind of you to invite us” can go a long way. If you are unable to attend the event, it’s important to decline politely. If possible, give a brief reason why you can’t make it. “Thank you for inviting us to your party, unfortunately, we will not be able to attend due to a prior commitment.”
Finally, if you’re enthusiastic about attending the event, you can express your excitement to the host. Words such as “We can’t wait” or “Count us in!” show that you’re looking forward to the event and appreciate the invitation.
When responding to an event invitation, it’s important to be timely, clear, and courteous. Make your response clear and concise, specify who is coming if it’s a family event, express your gratitude for the invitation, and either accept or decline politely.