Your wedding day is a special event, and you want to share it with as many friends and family members as possible. That’s why it’s important to get an accurate head count of everyone attending. Unfortunately, not everyone is as prompt or courteous as they should be when it comes to RSVPs. Here’s how to politely ask for wedding RSVPs so you can get an accurate head count and avoid any last-minute surprises.
Send Invitations Early
One of the easiest ways to get RSVPs is to send your invitations out early. You want to give your guests plenty of time to plan for your big day. Sending out save-the-date cards is also a good idea, as it lets your guests know to mark the date on their calendar.
When sending out your invitations, include an RSVP card with a pre-addressed and stamped envelope for your guests to send back. You can also include a link to your wedding website where guests can RSVP online.
Be Clear with Your RSVP Deadline
Your RSVP deadline should be clear and easy to understand. Make sure you includes a specific date for when you need your guests to RSVP by. This lets your guests know when their response is needed and gives them a deadline to work towards.
Contact Guests Directly
Unfortunately, some guests may not have responded by the time your RSVP deadline arrives. If this happens, it’s time to consider reaching out directly. It’s best to contact these guests via phone or email rather than relying on social media or texting.
When you contact these guests directly, be polite and friendly while remaining firm about the need for timely responses. Consider saying something like, “Hey! I hope you’re doing well. I just wanted to follow up on your RSVP for our wedding. We would love to have you there, so please let us know if you can make it before our deadline of [insert date]. Thanks so much!”
Make it Easy to RSVP
Make it easy for your guests to RSVP. Include all the necessary information they need, such as your wedding date, time, and location. If you have a wedding website, make sure the link is easy to find on your invitation and that it is easy to use.
If you’re sending out paper invitations, consider including a self-addressed and stamped envelope for your guests to send their RSVPs back in. This makes it easy for guests to respond, and you’re more likely to receive timely responses.
Conclusion
Getting RSVPs for your wedding can be a stressful process, but it doesn’t have to be. By following these tips, you can politely ask for wedding RSVPs and get an accurate head count of everyone attending. Remember, getting an accurate head count ahead of time is crucial to ensure your big day goes off without any last-minute surprises.
FAQ
How do you ask for RSVP by email professionally?
When you’re organizing an event and sending out invitations, it’s important to know who will be attending. And this is where the RSVP comes in handy. Receiving an RSVP from your guests helps you to have an estimate of the number of people to plan for and ensure that everything runs smoothly. Therefore, it’s essential to craft an email that encourages your guests to RSVP promptly and professionally.
First of all, start by addressing the recipient with a friendly greeting and thanking them for their interest in the event. Next, make it clear that you’re reaching out to request an RSVP. You can say something like, “I’m writing to request your response to our invitation.”
Be sure to provide specific details about the event, including the date, time, and venue to help jog their memory about the event. Let them know why their presence at the event is important and how it would add value, especially if there’s a particular purpose or agenda.
It’s also important to make the RSVP process as straightforward as possible. State clearly the deadline for the RSVP and ask them to reply by that date. You can even provide a few options for how they can RSVP, such as by email or phone.
In addition, you can add a call-to-action to encourage them to reply immediately. For example, you can say, “Please let me know as soon as possible whether or not you’ll be able to attend, as we need to finalize our headcount and make arrangements accordingly.”
Lastly, sign off with a friendly and professional closing and remind them of how excited you are to see them at the event. Remember to keep the tone of the email polite and professional throughout as this represents the impression that you want to leave with your guests.
By following these tips, you’ll be in a better position to maximize your RSVPs and create a successful event that meets everyone’s expectations.
Is it proper to say please RSVP?
When it comes to sending out invitations, many people wonder whether it is appropriate to use the phrase “please RSVP.” While it may seem like a polite way to request a response, the truth is that the phrase itself is actually redundant.
The term “RSVP” comes from the French expression “répondez s’il vous plaît,” which translates to “please respond” in English. The inclusion of “please” in the phrase means that you are already politely requesting a reply from your guests.
Using “please RSVP” in your invitation is therefore unnecessary. Not only does it add an extra layer of politeness that is not needed, but it can also come across as a bit of a faux pas to those who are familiar with the phrase’s true meaning.
Instead of saying “please RSVP,” it is better to simply ask for a response in a clearer and more direct way. For example, you could say “Please let us know if you will be able to attend” or “We kindly request that you respond to this invitation by [insert a date here].”
While it may seem polite to say “please RSVP,” it is actually redundant and unnecessary. Instead, opt for a clearer and more direct request for a response in your invitation.
How do you say RSVP in a sentence?
RSVP stands for ‘Répondez s’il vous plaît’, which is a French phrase that translates to ‘Please respond’ in English. It is commonly used on invitations, particularly for formal events such as weddings, as a request for guests to indicate whether or not they will attend the event. In a sentence, you might say, “I received a beautiful wedding invitation in the mail, but I’m not sure whether to RSVP ‘yes’ or ‘no’ yet.” Or, “The party host requested that all guests RSVP by a certain date so they can finalize preparations.” Remember, it is important to respond promptly when RSVPing to an invitation to help the host or organizer plan accordingly and ensure a successful event.